Bylaws: Seagull Flight #61 Order of Daedalians
September 2010
Article I – Duties of Officers
Section I.
Flight 61 ByLawslight Captain. He/she will preside over the general and special membership meetings. The Flight Captain will appoint committee chairpersons when they are required for special fundraisers or other events. The Flight Captain will ensure standing committees prepare quarterly activities and/or financial reports and will track the progress of each of these committees. If a quarterly reporting cycle is too long, the Flight Captain will increase the reporting frequency to ensure that good operational and fiscal management is maintained at all times.
Section II.
Vice Flight Captain. He/she will assume all duties and responsibilities of the Flight Captain in his/her absence. The Vice Flight Captain will chair a program committee, consisting of the elected/appointed Flight Staff, responsible for developing and scheduling the monthly meeting programs and will perform all other duties as directed by the Flight Captain.
Section III.
Flight Adjutant. He/she is responsible for maintaining an accurate record of the proceedings and preparing a written memorandum (minutes) to present to the National Order and Flight membership. A copy of the minutes is to be signed by the Flight Captain and filed in the organization’s historical folder. The Flight Adjutant will insure organizational records are compiled, maintained, and transferred to his/her successor. He/she will perform such other duties as directed by the Flight Captain.
Section IV.
Flight Treasurer. The Flight Treasurer will collect, disburse and maintain financial records for all monies used by the organization. He/she will accomplish a financial statement each month. The Flight Captain will appoint a committee from the Flight membership to conduct an audit of all financial records at least 30 days prior to tenure and/or transfer to a new treasurer. The results of this audit will be filed in the organization’s historical folder.
Section V.
Flight Scholarship Chairperson. The Scholarship Chairperson will chair a committee of Flight members to screen and select deserving candidates for Flight and/or matching scholarships submitted to National Headquarters for approval.
Section VI.
Flight Provost Marshal. The Flight Provost Marshal is responsible for advising the Flight membership on matters of protocol at Flight meetings and the induction of members into the Order of Daedalians, and perform other duties as required by the Flight.
Article II – Election, Voting and Tenure
Section I.
Any person from the general membership may be nominated as an officer of the organization.
Section II.
The term of office for all elected officers will be approximately one year from the time of installation.
Section III.
Voting will be by a simple majority of members voting.
Section IV.
By July of each year, the Seagull Flight Standing Nominating Committee shall initiate the nominating process for the upcoming calendar year flight staff, using the following guidelines: The Standing Committee shall be indefinite and consist of the last five (5) past Flight Captains, chaired by the Flight Captain that has vacated that position for the longest period. The committee will therefore consist of from one (1) to five (5) people, depending on their availability. Flight positions that require elections by the membership (IAW the National Flight Manual) are: Flight Captain, Adjutant, Treasurer, Provost Marshall, and Chairman of the Scholarship Committee. Other staff positions may elected or appointed by the Flight Captain. Nominations will be submitted to the proposed incoming Flight Captain for his coordination and approval as they occur. The Flight Nominating Committee shall advise the current Flight Captain of nominees by 15 September. Ballots containing the names of the nominees and a space for a write–in vote for each position will be provided the membership in October and November. Those elected will be announced in November, installed in December and take office on 1 January.
Section V.
IAW National Bylaws, Article VII, Paragraph 7.04, Election of Flight Officers, in the event of death, resignation, or removal from office by a vote of the current Nominating Committee, the vacant position will be filled by the following actions:
- If the vacant position is the Flight Captain, the Vice Flight Captain will fill that position as the Flight Captain for the remainder of the unexpired term. He may then appoint a member to fill the vacant position of Vice Flight Captain or direct the Nominating Committee to select a member to fill the vacant Vice Flight Captain position for the remainder of the unexpired term.
- If the vacant position is the Flight Adjutant, Flight Treasurer, Flight Scholarship Chairman, or Flight Provost Marshal, the Flight Captain will direct the Nominating Committee to select a flight member to fill the vacant position for the remainder of the unexpired term.
- If the vacant positions are both the Flight Captain and the Vice Flight Captain, the Flight Adjutant will perform the duties of the Flight Captain until the new Flight Captain is selected. The Flight Adjutant will direct the Nominating Committee to select a flight member to fill the vacant Flight Captain position and to select a flight member to fill the vacant Vice Flight Captain position. Both will serve for the remainder of the unexpired terms.
- These positions will be filled within 30 days. The newly selected Flight Officers will assume their positions immediately following their selection. They will be formally installed at the next flight meeting following their selection.
Reference Article V Article III – Dues and Fees
Reference Article V of the Constitution. No other dues or fee collections are deemed necessary by the organization
Article IV – Standing Committees
Such committees will be established on a temporary or indefinite basis as deemed appropriate by the Flight Captain. Such committees operate with limited authority under the discretion of the Flight Captain. When the organization deems these committees no longer required, or the intended purpose/function of the committee no longer exists, these committees can be terminated at the discretion of the Flight Captain. Each committee chairperson will prepare an activities and/or financial report to be submitted to the Flight Captain on a frequency basis directed by him.
Article V – Finances and Taxes
Section I.
Monies and property of the private organization will come from dues, donations, payments, or other receipts.
Section II.
The organization must comply with all applicable federal, state and local laws governing like civilian activities. Establishment of tax exempt status will not exempt the organization from local or state laws. Each member is made aware of the Constitution and Bylaws of the organization and their contents, and specifically in regard to potential dissolution of organizational assets. Flight Officers will ensure that a time–phased plan of action is prepared for review by the membership, prior to dissolution of assets, or at any time financial statements reflect the organization to be having financial trouble. The organization must be able to discharge its debts. Should the entity fail to do so, it will be the responsibility of its members to ensure that all debts are satisfied.
Article VI - Friends of Flight
Section I
General: The Friends of the Flight program is a Flight level program intended to permit Flights to confer adjunct status on individuals that the Flight would like to have affiliate with the Flight, but who do not otherwise meet Daedalian membership criteria. Conferring the status of Friend of the Flight does not qualify the individual for membership in the National Order.
Section II
Eligibility: Individuals who are interested in the Order and who support its Tenets and Objectives, but are not eligible for regular membership. This program is intended for individuals only, not groups, organizations, companies, etc.
Section III
Selection: Flights must establish a process for nominating and approving prospective Friends of the Flight. Flights may establish a 'cap' on the number of Friends of the Flight (e.g., 5%, 10%, or some other percentage of active Flight members), to preserve the basic Flight's core majority as fully qualified Daedalians.
Section IV
Activities: Friends of the Flight may attend National Order events, such as the National Convention as guests of members. Friends of the Flight are encouraged to participate in Flight meetings and other activities.
Section V
Administrative Procedures:
a. Flights should maintnain a listing of Friends of the Flight.
b. Friends' of the Flight names will not be listed with the National Order.
c. Friends of the Flight will have a distinctive name tag which includes the phrase "Friend of the Flight."
d. Friends of the Flight may be provided Daedalian materials such as the Daedalus Flyer upon request by the Flight.
e. Flights may charge dues to Friends of the Flight (full or partial).
f. Flights will include participation in the Friends of the Flight program as part of their quarterly report to the Order.
g. Friends of the Flight may not represent Flights and may not vote in Flight or National elections or events.
h. Friends of the Flight may belong to more than one Flight.
i. There will be a limit of 5 Friends of the Flight.
Article VII – Awards and Gifts
Section I.
Expenses of the organization may include competitive awards or contributions for worthy purposes such as base youth activities, childcare centers, or chapel programs.